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Football Association

Winchmore Hill Youth Football Club is organised under the umbrella of the Winchmore Hill Football Club and it is hoped that as the boys progress through the age groups they will join the senior section on completion of the Under 17s level.

The Football Section wish all the boys good luck as they progress and, who knows, one day one of the lads could be playing at the highest level.

The section play in the Rural Friendly League at  Under 9s, Under 10s and Under 11s and the Cheshunt Youth Football League at all other age groups. 

If you are interested in playing for the Youth Section, please contact the appropriate Team Manager for your age group, listed below.

Would all team managers please contact Chris Langford at the Club on (020) 8360 1271 or, preferably, by e-mail at whcc@lineone.net with the results and scorers of their sides matches. Match reports can also be sent and they will be posted on the site. The site can then be kept up to date. Thank you.

Fixtures and Results 2007-2008 Season - click here

CLUB CONSTITUTION

  The name of the Club shall be Winchmore Hill Youth football Club.

It shall be affiliated to The Middlesex County Football Association.

The home ground shall be at, The Paulin Ground, Fords Grove, Winchmore Hill, London, N21 3ER.

The aim of the Club is to provide:  

(i)            Footballing opportunities to young people wishing to play football to the best of their ability irrespective of their sex, colour, race, nationality or religion in a safe, enjoyable learning environment.   

(ii)          Structured coaching, through its links with the local schools, its development group, youth team football in local leagues progressing to Senior football played at Winchmore Hill Football Club. 

RULES AND REGULATIONS
The Rules of the Club shall be those as stated in the Club’s Code of Conduct and form a binding agreement between each member of the Club. The constitution, rules and code of conduct are in addition to, and support, the Fundamental Rules and the General Rules of the parent club, Winchmore Hill Cricket Club, and the Rules of the Football Section, Winchmore Hill Football Club.   

The Club shall have the status of an Affiliated Member Club of The Football Association by virtue of its affiliation to/membership of, The Middlesex County Football Association.  The Rules and Regulations of The Football Association Limited and parent County Association and any League or Competition to which the Club is affiliated for the time being shall be deemed to be incorporated into the Club Rules.

No alteration to the Club Rules shall be effective without prior written approval by the parent association (WHFC).

The Club will also abide by the Football Association’s Child Protection Policies and Procedures, Codes of Conduct and Equal Opportunities and Anti-Discrimination Policy.

DISCIPLINARY PROCEDURES
Disciplinary procedures will be carried out, as seem fit, by the County affiliated to and internally when required by a disciplinary committee made up of elected Club members the quorum of which shall be three. 

CLUB MEMBERSHIP
Membership of the Club from time to time shall be those persons listed in the register of members (the Membership Register) which shall be maintained by the Club Secretary. 

Any person who wishes to be a member must apply on the Membership Application Form and deliver it to the Club. Election to membership shall be at the sole discretion of the Club Committee.  Membership shall become effective upon an applicants name being entered in the Membership Register.

Each member on registering with the Club will receive a copy of the Club handbook which will contain a copy of The Football Associations Child Protection Policy including the FA, NSPCC and the Club Child Protection Officers phone numbers, the Club Code of Conduct, the Club Constitution and all managers and committee members phone numbers. The Fundamental Rules, General Rules and Football section Rules can be inspected on the club website or provided on request by a committee member

Each member must comply with the Club’s Code of Conduct. 

In the event of a member’s resignation or expulsion, their name shall be removed from the Membership Register.

The Football Association and parent County Association shall be given access to the Membership Register on demand. 

ANNUAL MEMBERSHIP FEE
An annual Membership fee payable by each member shall be determined from time to time by the Club Committee. Any fee shall be payable on a successful application for membership and annually by each member. Fees shall not be repayable.

The Club Committee shall have the authority to levy further subscriptions from the members as are reasonably necessary to fulfill the objectives of the Club.

RESIGNATION AND EXPULSION
A member shall cease to be a member of the Club from the date on which they give notice to the Club Committee of their resignation.

The Club Committee shall have the power to expel a member when, in their opinion, it would not be in the interests of the Club for them to remain a member.  There shall be no appeal procedures. The Club may invoke disciplinary procedures upon any member who is in breach of Club Rules. 

A member who resigns or is expelled shall not be entitled to claim any, or a share of any, the Club property or monies.

THE CLUB COMMITTEE
The Club Committee shall consist of the following Club Officers: Chairperson, Treasurer, Secretary, Minutes Secretary, Development Officer and Child Protection Officer, plus up to five other members, elected at an Annual General Meeting. 

Each Club Officer and Committee Member shall hold office from the date of appointment for a period of three years unless otherwise resolved at a Special General Meeting.  One person may not hold more than two positions of Club Officer at any time.  The Club Committee shall be responsible for the management of all the affairs of the Club. Decisions of the Club Committee shall be made by a simple majority of those attending the Club Committee meeting.  The Chairperson of Club Committee shall have a casting vote in the event of a tie.  Meetings of the Club Committee shall be chaired by the Club Chairperson, the Chairman of the Senior Football Section or, in their absence, by the Club Secretary or the next highest ranking officer on the Committee.  The quorum for the transaction of business of the Club shall be three. 

Decisions of the Club Committee of meetings shall be entered into the Minute Book of the Club to be maintained by the Club Secretary.

Any member of the Club Committee may call a meeting of the Club Committee by giving not less than seven days notice to all members of the club committee.  The Club Committee shall hold not less than four meetings a year.

An outgoing member of the Club Committee may be re-elected.  Any vacancy on the Club Committee, which arises between Annual General Meetings, shall be filled by a member proposed by one and seconded by another of the remaining Club Committee members and approved by a simple majority of the remaining Club Committee members. 

Save as provided for in the Rules and Regulations of The Football Association and the County Association to which the club is affiliated, the Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.  Any of the above Committee shall be encouraged to attend at least two in-service training events a year as a part of their participation on the Management Committee. 

DUTIES OF COMMITTEE MEMBERS AND CLUB OFFICERS

The Chairperson
The Chairpersons duties shall be to oversee the running of the Club from the Development Group into the Youth Teams progressing into Senior Football.  Therefore ensuring complete continuity at all times. 

To chair Club meetings and Club AGM’s. 

They shall also be the link between the Club and the Senior playing section, attending Senior section meetings and the Parent Club AGM’s representing the Club. 

The Secretary
The Secretaries duties shall be to ensure the day to day running of the Club runs smoothly. To liaise with the parent County Association, the Leagues in which the Club teams participate, Secretaries of other clubs to arrange fixtures and Team Managers for pitch allocation and referees.

The Treasurer
The Treasurers duties shall be to keep a set of accounts for the Club and its budgetary requirements for the season.

The produce a complete set of accounts for the Club AGM held in June of every year.

To undertake any financial dealings of the Club as they arise throughout the season.

The Youth Development Officer
The Youth Development Officer shall be the main link between the Club and the local schools. 

They shall ensure that football is available to all young people regardless of sex, race, colour, nationality, religion or ability and help with the creation of a new Development Group each year

They will be required to nurture and develop the abilities of the children thus preparing them for team football in Mini Soccer leagues. 

They will be required to assist in the development of managers and coaches so as to help them attain higher coaching qualifications.

They shall oversee training of existing teams assisting the managers and coaches in the training of players.

They must be a fully qualified coach, holding the FA Coaching Certificate as a minimum requirement. 

The Child Protection Officer
The Child Protection Officer must have attained The Football Associations three-hour Child Protection and Awareness Workshop.

They shall be easily contactable and readily available for any child.  To this end their phone number will be posted in the clubhouse, on the Club’s website and published in the Club handbook.

They must ensure that The Football Association Child Protection Policies are adhered to at all times.

The Minutes Secretary
The Minutes Secretary will attend all Club meetings accurately recording and distributing the minutes to Committee members.

They shall keep a copy of all minutes for referral at a later date if required. 

ANNUAL AND SPECIAL GENERAL MEETINGS
An Annual General Meeting (AGM) shall be held in June of each year to:

Receive a report of the activities of the Club over the previous year.

Receive a report of the Club’s finances over the previous year.

Elect the members of the Club Committee.

Consider any other business.

Nominations for the election of members as Club Officers or as members of the Club Committee shall be made in writing by the proposer and seconder, both of whom must be existing members of the Club, to the Club Secretary not less than twenty-one days before the AGM.

Notice of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary not less than twenty-one days before the Meeting.

A Special General Meeting (SGM) may be called at any time by the Committee and shall be called within twenty-one days of the receipt by the Club Secretary of a requisition in writing signed by not less than five members stating the purposes which the Meeting is required and the resolutions proposed.  Business at a SGM may be any business that may be transacted at an AGM.

The Secretary shall send to each member at their last known address written notice of the date of a General Meeting together with the resolutions to be proposed at least fourteen days before the Meeting.

The quorum for a general meeting shall be five.

The Chairperson or in their absence a member selected by the Club Committee, shall take the chair.  Each member present shall have one vote and resolutions shall be passed by a simple majority.  In the event of an equality of votes the Chairperson of the Meeting shall have a casting vote.

VOTING RIGHTS
The parent or guardian of each child shall have the right to one vote, per child, for each one of their children who is a member, at the Club’s AGM or SGM until the child reaches the age of eighteen, when they will be entitled to vote in their own right.

Committee members and team managers will also have the right to one vote each. In the event that any person holding more than one position within the Club that person will only be entitled to one vote.

CLUB TEAMS
At its first meeting following each AGM, the Club Committee shall appoint a Club member to be responsible for each of the Club’s teams. The appointed members shall present to the Club Committee at its last meeting prior to an AGM a written report on the activities of the team.

All Managers, Coaches and Players shall comply with the Clubs Code of Conduct.

CLUB FINANCES
A bank account shall be opened and maintained in the name of the Club (the Club Account).  Designated account signatories shall be the Club Chairperson, the Club Secretary and the Treasurer or otherwise as stated in the Fundamental or General Rules of WHCC.  No sum shall be drawn from the Club Account except by cheque signed by designated signatories. All monies payable to the Club shall be received by the Treasurer and deposited in the Club Account.

The income and assets of the Club (the Club Property) shall be applied only in furtherance of the objects of the Club. 

The Club Committee shall have power to authorise the payment of remuneration and expenses to any member of the Club and to any other person or persons for services rendered to the Club.

The Club shall prepare an annual Financial Statement in such form as shall be published by The Football Association from time to time.

Any Club Property, other than the Club Account, shall be vested in not less than two and no more than four custodians, one of whom shall be the Treasurer (the Custodians), who shall deal with the Club property as directed by decisions of the Club Committee and entry in the Minute Book shall be conclusive evidence of such a decision.

The Custodians shall be appointed by the Club in a General Meeting and shall hold office until death or resignation unless removed by a resolution passed at a General Meeting. 

On their removal or resignation a Custodian shall execute a Conveyance in such form as is published by The Football Association from time to time to a newly-elected Custodian or the existing Custodians as directed by the Club Committee.  On the death of a Custodian any Club Property vested in them shall vest automatically in the surviving Custodians.  If there is only one surviving Custodian, a Special General Meeting shall be convened as soon as possible to appoint another Custodian.

The Custodians shall be entitled to an indemnity out of the Club Property for all expenses and other liabilities reasonably incurred by them in carrying out their duties.

DISSOLUTION
The resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the members present.

The dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club.

Any surplus assets remaining after the discharge of debts and liabilities of the club shall be transferred to the parent Association who shall determine how the assets shall be utilised for the benefit of the game.  Alternatively, such assets may be disposed of in such other manner as the members of the Club with the consent of the parent Association shall determine.

Code of Conduct for Managers, Coaches Players and Parents

Coaches and Managers:
All coaches and managers are expected to:  

Attend the Junior Team Managers course and obtain the relevant qualification within their first six months of appointment as manager/coach as a minimum requirement. This is to include the first aid course as part of the certificate.

Fill out a self-declaration form and an FA personal disclosure form.

Place the well being and safety of each player above all other considerations.

Ensure they, their team and parents act in a sporting and responsible way towards the opposition supporters, referee and opposing team. Any player or parent not doing so will be disciplined by the committee as it sees fit.

Ensure the team is kitted out in club colours (purple, black and white) at all times except where there is a clash of colours, when a reserve strip may be used.

Ensure all players wear shin pads.

Ensure all appropriate, safe, training equipment is used at all times and follow goal-post safety guidelines as set out by the FA.

Ensure that a suitably stocked first aid kit is available at all times for both training sessions and matches.

Be mindful of the physical and mental well being of each child when planning training sessions and be aware of a child’s physical limitations within the team frame-work. 

Abide by The Football Association’s Child Protection Policies and Procedures, Codes of Conduct and Equal Opportunities and Anti-Discrimination Policy.

Players:
All players are expected to:

Listen to and respect the instructions of their manager/coach to ensure the improvement of their skills and team play and to have self-discipline at all times.

Give good account of themselves in their attitude and performance in consideration of the other team members.

Improve their skills and team play as part of their learning process.

Respect other team members, opposing teams and match officials in a sporting manner.

Wear full kit as supplied and wear shin pads and appropriate footwear at all times.

Not use foul or abusive language or behaviour at any time towards team members, the opposing team or their supporters or match officials.  Any player doing so will be disciplined by the committee as it sees fit.

Parents and Spectators:
Parents and spectators will be expected to:

Inform the manager or coach of any important information, regarding their child, that he may need to know.

Attend matches whenever possible giving full support to their child and team in an encouraging and sporting manner.

Stand on the designated spectators side of the pitch behind the white line for spectators during matches.

Show a sporting attitude towards both sets of players, supporters and officials.

Enjoy the victories modestly and accept defeats graciously.

Ensure their child is equipped in the appropriate Winchmore Hill training kit and footwear for matches and training, for all types of weather conditions.

Ensure their child arrives on time for matches and training and that they themselves arrive in good time for collection of their child at the end of the sessions.

Complete and sign a disclaimer form in the event of their child needing medical attention and to give any relevant medical history and contact numbers in the case of emergencies. 

Abide by The Football Association’s Child Protection Policies and Procedures, Codes of Conduct and Anti-Discrimination Policy.

NOTE: Everyone associated with the Youth Football Club must also observe the Fundamental and General Rules of Winchmore Hill Cricket Club and the Rules of Winchmore Hill Football Club (the senior section) which can be found on the club website or can be obtained by request to a committee member.

[Updated 23 August 2007]